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Workshop
Title: |
INDEPTH Site
Administrators Meeting |
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Dates:
a)
Arrival:
b)
Workshop:
c)
Departure: |
22nd
-26th July, 2008
22nd
- July, 2008
23rd-25th
July, 2008
26th
July, 2008 |
|
Venue:
a)
Hotel:
b)
City/Country: |
BROVAD Hotel
Rakai
District, Uganda |
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Host
(Secretariat / Site): |
Rakai HDSS, a
member of the INDEPTH Network |
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Objectives: |
The workshop
has the following objectives:
1.
To bring INDEPTH Administrators for the first time together
to share experiences and discuss issues related to administering
HDSS sites in the developing world.
2.
To highlight challenges faced by INDEPTH site administrators
at different locations and look at how these are being addressed.
3.
To review and update sections of the INDEPTH starter and
resource kits related to administering of HDSS sites.
4.
To have administrators’ perspectives of how sites can
contribute more to INDEPTH activities and how INDEPTH can help the
sites more.
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|
Expected
Outcomes: |
By the end of
the workshop, the following outcomes are expected:
1.
A document on best practices at administering INDEPTH sites.
2.
A list of challenges faced by Administrators and how these
are being addressed.
3.
More information on INDEPTH sites, e.g. human resource at
sites.
4.
A review of relevant sections of the INDEPTH starter and
resource kits.
5.
A letter to the Executive Director stating how INDEPTH can be
more helpful to sites but also what sites will do to contribute more
to INDEPTH activities.
|
|
Max Number of
Participants: |
Fifteen (15) |
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Deadline for
Nomination of Participants to the Secretariat: |
Reasonable
tickets to workshops can be obtained if booking for participants is
done early enough. Hence, site leaders are kindly urged to nominate
participants on or before the deadline stated below. Please note
that for most workshops, nominees are considered on a first-come
first-served basis.
Deadline: May
15th, 2008 |
|
Facilitators
(Name and Institution): |
To be
confirmed |
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Requirements: |
a)
Nominations must be made by site leaders only.
b)
All nominations MUST submit 1-page bio-sketches to be complete. An
early site nomination indicating only the name with NO BIOSKETCH
will be given less priority than a complete one received later from
another site. |
|
Travel
advisory:
a)
Visas:
b)
Overnight stays |
a)
The Secretariat and the host site will issue out letters of
invitation to confirmed participants to enable them apply for visas,
where applicable. Please inform the Secretariat if you require any
assistance.
b)
For overnight stays, please see travel support below. |
|
Policy for
purchase of tickets: |
a)
The Secretariat will most likely be purchasing the tickets
and then send electronic tickets or PTAs to participants.
b)
You will be asked to book your flight and advise the
Secretariat about the cost. Please do
not pay for the ticket without our confirmation.
c)
Once you have confirmed a booking and tickets have been
bought, you will be responsible for any changes especially if these
changes cause extra expenses. |
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Travel
Support: |
a)
The Secretariat will cover the cost of a return economy class
ticket from home country to the city where the workshop will be
held.
b)
In-country travel from HDSS site to the airport will be
covered. Please inform the Secretariat of the cost. Evidence of
payment for the travel must be produced.
c)
Should overnight stay both in-country and while in transit be
necessary, please inform the Secretariat before starting the journey
so that adequate preparation is done for reimbursements. Original
receipts will be requested by the Secretariat.
d)
The Secretariat will usually cover accommodation for the
workshop days plus half boarding. A per diem will be paid for dinner
and incidentals. All other services at the hotel (mini bar,
telephones, etc) must be paid for directly by the participants. |
|
Reimbursements |
a)
Please endeavour to bring along to the workshops originals of
all expenses incurred for your travel to the workshop.
b)
To avoid delays, please scan the receipts and email to the
INDEPTH staff responsible for the workshop before you start your
journey.
c)
We prefer to transfer funds to institutions’ bank accounts.
You will be requested to provide the full bank details, including
the SWIFT code. Should you require cash refund, please alert the
Secretariat in good time as this is usually more difficult to do. |
|
INDEPTH Staff
responsible for this workshop |
Titus Tei
Email: admin-workshop@indepth-network.org |
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Other issues: |
a)
Participants may kindly be asked by the Secretariat to bring
along information materials from the sites to the Secretariat. These
may include strategic plans, annual reports, publications and
brochures.
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